General information

In Step 1. General Information, fill in the basic information of the course. If the course is a part of the SkillsFuture Career Transition Programme, the bundle code will automatically populated based on the course's TGS number.

Note the following:

•    The Effective to date is not mandatory. This is the date after which the course will become inactive. If the field is left blank, creating a new version in CMS will automatically set this old version's "Effective to" date to one day before the "Effective from" date of the new version.

•    If the course is TPG applicable, you need to provide the SSG-related information. Available values for the SkillsFuture series level and Industry transformation map (ITM) are retrieved from CMS.

•    Owner assignment and billing contact information provided in this step will be reflected in the relevant course intakes. However, when creating course intakes, you can make further adjustments based on your requirements.

Course details

In Step 2. Course details, complete the following steps to configure course certifications:

1.   In the Course structure tab, no action is required from Administrators.

2.   In the Course certifications tab, all pathways previously configured in course structures will be displayed.

3.   Click Certificate configuration, select the applicable certificate template from the Certificate drop down list. Select respective Badge template if applicable. Under Pathways to complete, check Select All and click OK.

4.   In the Custom certificate fields section, fill in the information to be displayed on certificates, and then click Save to add the certificate.

5.   Click Save and next and proceed to configure Step 3. Registration form.

Registration form

In Step 3. Registration form, administrators will configure the registration form of the course with the following steps:

1.   Select a registration form, and then click Preview to preview the form details.

*Note: For SSG-funded courses, select the "SSG Registration Form". This form has been configured by SCALE team to collect all necessary information from applicants for SSG-funded courses.

2.   To update the selected registration form, click Edit.

3.   Configure the following settings of the existing sections:

•    Visible to applicants – Turn on the toggle to make the section visible to applicants.

*Note: Greyed out toggle button indicates that this is a mandatory section to be displayed for learners to fill in.

•    Supporting documents – Enter the description for supporting documents and choose whether to require learners to upload supporting documents.

4.   To add customised sections, complete the following steps:

a.   Click Add section at the bottom of the form.

b.   Enter the section name and click the Save button to save.

c.    Click Add field and configure the field settings. Refer to the different field types below:

o    Single line of the text and Multiple lines of text

§ Mandatory – Choose whether to define the field as the mandatory field.

§ Maximum number of characters – Configure the maximum number of characters that can be allowed to enter.

§ Field name – Enter the name of the field.

§ Description – Enter a description for the field.

o    Choice

§ Mandatory – Choose whether to define the field as the mandatory field.

§ Display style – Select a display style of the choices.

§ Field name – Enter the name of the field.

§ Description – Enter a description for the field.

§ Add choice – Click Add choice and enter a value for each choice.

o    Date and time

§ Mandatory – Choose whether to define the field as the mandatory field.

§ Date and time format – Select a format of the date and time.

§ Field name – Enter the name of the field.

§ Description – Enter a description for the field.

o    File upload

§ Mandatory – Choose whether to define the field as the mandatory field.

§ Field name – Enter the name of the field.

§ Description – Enter a description for the field.

§ Template – You can upload a template file from your local device.

o    Table

§ Mandatory – Choose whether to define the field as the mandatory field.

§ Field name – Enter the name of the field.

§ Description – Enter a description for the field.

§ Add column – Click Add column. Enter the column name, select a column type, and then enter the value for each column.

5.   Click Save and next and proceed to configure Step 4 Registration information.

Registration information

In Step 4. Registration information, configure the following settings:

•    Capacity information

o    Minimum pax – Enter the minimum pax of each course intake.

*Note: Enter a value which if applications fall below this number the course will not run. This value is not an indication of an ideal class size. L³AP has auto-enrolment rule set in place for each course intake. If total applications for a particular course intake fall below this value the auto-enrolment rule will not be triggered hence that particular course intake will not be confirmed and no enrolment data will be synced to TPG.

o    Maximum pax – Enter the maximum pax of each course intake.

*Note: Enter a value which indicates the maximum number of applications you would take in for a particular course intake.

o    Waitlist – Choose whether to enable the waitlist for additional registration pax. If selected, enter the number. You can also choose whether to enable the Automatic waitlist handling. If enabled, all waitlist applications will be rejected one day before the course start date.

*Note: L³AP has set waitlist to default 10 pax.

o    Stop application process when the number of applicants reaches the registration pax – If enabled, the course intake status will be “Application closed” when the number of applicants reaches the registration pax.

o    Seat available status – Configure when to display "Limited slots available " on the course schedule of the course catalogue.

•    Minimum entry requirement – When the course has the minimum entry requirement, the conditions are displayed for reference.

*Note: SSG-funded courses will have this information synced from CMS.

•    Admission criteria – You can add additional admission criteria.

o    Add criterion – Click Add criterion, select a section, and then enter the value for the criterion. You can add multiple criteria.

*Note: Section dropdown list is populated from the sections in registration form configured in the previous step.

o    Evaluation criteria description – Enter a description for the evaluation criteria.

Click Save and next and proceed to configure Step 5. Course fee & cost.

Course fee and cost

In Step 5. Course fee & cost, complete the setups by configuring the billing basis, available payment modes, GST rate code, payment options, and whether to rate the course by tiers of pax numbers.

Apart from these, you can also select one or more WBS configured in Accounting setup list for this course. The selected WBS will be reflected in the course’s worktag settings.

In the Funding section, select the tier to map SSG grant calculator baseline funding to. Refer to the configuration below.

*Note: For SSG-funded courses, there are no actions required from administrators in this step as course fee details are synced from SSG (grant calculator).

In the Discounts section, all applicable discount of this course are listed. Select the discounts to apply to this course. To edit the discount settings, click the Edit button on the upper-right corner of this section.

Click Save and next and proceed to Step 6. Accounting Setup.

Accounting setup

Step 6. Accounting setup, would be completed by OFN Student Finance team. No actions required from Administrators. For more information on accounting setup management, refer to Accounting entries.