The application verification process ensures that only
eligible applicants are enrolled in a course intake, while maintaining
compliance with contractual limits and system configurations. After the company
submits applicants for a course intake, the system automatically categorises
each applicant as either a package learner – those covered under the contract’s
fixed learner count – or as an additional learner, based on the order of
submission. This distinction helps streamline billing and enrolment
management.
Verify applications
After applications are submitted, go to Application
management > Pending verification tab.
Then, click an application to go to the application
evaluation page where you can check the application details and approve or
reject applications according to the course requirements and available
slots.
The system checks that the total number of approved
applicants does not exceed the combined limit of package learners and additional
pax set during intake configuration.
If the maximum limit is reached, the system blocks further
approvals and displays an inline error message indicating the cap.
To check whether an applicant is identified as a package
learner, go to the All applications tab and check the value displayed in
the Is Package Learner? column.
Issue invoices
The issuance of invoices for Youth Camp packaged applications
can be carried out in multiple stages, supporting staged billing aligned with
deposit and balance payments. This allows administrators to separately handle
contractual learners and additional participants.
•
Issue deposit invoice – This initial bill does not include
individual learner details, as full enrolment may not be finalised.
To issue the deposit invoice, go to All applications
tab and click Issue deposit invoice. Please note that this is a one-time
action that cannot be triggered again and cannot be reverted.
•
Issue invoice with a list of package learners – This second bill
covers the remaining balance of the contracted package fee and includes a list
of all package learners.
To issue the invoice, go to All applications tab and
click Issue invoice.
•
Issue additional invoices if applicable – If there are additional
learners beyond the package limit, you can issue an additional invoice that
includes charges and information of the additional learners.
To issue the invoice, go to All applications tab and
click Issue invoice.